Introduction
Living in the digital world is all about convenience. As a digital user, you encounter various online platforms where you need to log in, including online banking apps, social media accounts, alternative delivery channels, and other applications. It can be quite tedious to remember all these passwords. Overall, a digital user has multiple passwords to keep track of. Keeping your passwords in a document on your computer is convenient but very risky.
Many people have a habit of storing passwords in Word documents, Notepad files, or Excel spreadsheets for convenience. Though seems very convenient, yet this practice exposes users to significant security risks. For easy recall, users often note them down in easily accessible ways, but doing this is like leaving your keys in the door. If your passwords are easy to find, you completely undermine the security of your accounts.
Places where not to save passwords
Have you ever thought? Saving your passwords in a document as plain text means anyone with access to your device can steal those passwords and gain access to all your digital apps. Similarly, sticky notes or textpad or notepad are applications that keep your passwords as it is. Similar to saving passwords in a web browser, placing them in a file on your computer gives free rein to anyone with access to email, upload to the cloud, or even store it easily in a USB drive.
Storing all your passwords in a CSV file as an offline backup is safe only if in a physically protected location. For example, on a flash drive being kept in a secure, locked physical safe or a bank’s deposit safe. Apart from this, the CSV file is insecure as it could be stolen or read by another party.
Sometimes you need to upgrade or refresh your Windows OS, and you forget to update the saved passwords list. Once you forget and everything is gone. As you embrace more and more digital applications, your password lists also grow and at times become unmanageable.
Instant Access for Hackers and Malware
You have saved all your login details of various applications in a plain document that seems convenient to you, but is vulnerable as physical and remote access are possible. Storing your password in plain text on your computer is the biggest risk. If you leave your computer unlocked and step away, anyone in a few seconds can access without your information. The other possibility is that someone could steal your computer. If you have BitLocker turned off and no data encryption, all of your device’s data would be in unauthorized hands.
Cybercriminals and malware are not just targeting files named “BankLogin.txt.” They are more sophisticated than that. Many types of malware are designed to scan your hard drive for files containing sensitive information, such as login credentials or keywords like “password,” “email,” or “login.” These programs can extract that information within seconds.
According to a survey conducted by CyberArk, 40% of organizations store administrative passwords in Microsoft Word documents or spreadsheets to manage privileges and access. Though some people using encryption methods or applying password protection to documents containing passwords may claim that their passwords would be safe, however, that is not a foolproof solution.
The results could be further detrimental if someone not only gained access to your Facebook or Netflix accounts but also your bank details, work emails, cloud storage, shopping sites, and even your tax returns.
Cloud sync risks are there if your cloud account is not well protected. Nowadays, it is a general practice that people keep their data backups on Google Drive or any other cloud application. In case you sync your password file to that cloud service and that is not very secure, all your data would be compromised.
Why People Still Save Passwords in plain text on a computer
If this sounds well to you, that storing passwords in plain text on a computer is safe, you are not alone. Many individuals opt to save their passwords in this manner because it appears more convenient, more trustworthy, and less confusing than using a password manager.
While these concerns may seem valid, the consequences are severe that justify the usage of a password manager in a secure and protective way. Rather than facing issues such as being hacked, losing everything, or getting locked out of your accounts, the reality is that there are safer and just as convenient methods to store your passwords. It’s time to prioritize your online security and make the switch.
One-step solution – Password Manager
Rather than remembering 100 passwords, it is better to remember one strong password as a master key to your password manager. Password Manager is a digital vault that secures all your passwords in one place and that too in an encrypted manner. If someone even steals your data, they would not be able to read your password.
These tools securely store and encrypt your passwords, generate strong, unique passwords for each account, and often provide alerts for potential security breaches. Using a password manager can significantly enhance your online security and provide you with greater peace of mind as you navigate the digital world.
Searching for a Password Manager
There are certain great free options available like:
- Bitwarden
- NordPass (Free tier)
- KeePass (Offline option)
Password Manager Comparison Table
| Feature | Bitwarden | NordPass (Free Tier) | KeePass (Offline Option) |
|---|---|---|---|
| Cost | Free (premium optional) | Free (premium available) | Free |
| Cloud Sync | Yes | Yes | No |
| Open Source | Yes | No | Yes |
| Device Compatibility | Windows, macOS, Linux, iOS, Android | Windows, macOS, iOS, Android | Windows, macOS, Linux |
| User Interface | Simple & clean | Modern & user-friendly | Functional but outdated |
| Security | End-to-end encrypted | Zero-knowledge encryption | Local encryption only |
| Best For | Beginners and power users | Casual users | Advanced users with offline needs |
Bitwarden
If you’re new to password managers, Bitwarden is a great option. It’s free, open-source, and user-friendly, even for non-tech-savvy people. Bitwarden secures your passwords in an encrypted vault that syncs across all your devices. You can also enable two-factor authentication for added security. It’s like moving your passwords from a Word document or a sticky note to a locked vault you can carry with you. If you’re looking for a simple and reliable choice, Bitwarden is an excellent pick.
NordPass (Free tier)
NordPass, developed by the creators of NordVPN, is a user-friendly password manager with a generous free plan. It securely stores logins, auto-fills credentials, and helps generate strong passwords. With a smooth interface and seamless syncing across devices, the free version is sufficient for most users. If you want a sleek and reliable tool, NordPass is worth trying.
KeePass (Offline option)
If you are looking for complete control over your data, KeePass is the definitive offline solution. It stores all information locally, fully encrypted and safeguarded by a master password. You do not need to place your trust in third-party servers.
While it may not win design awards, KeePass is quite powerful, customizable, and a go-to choice for you as well as cybersecurity professionals. You can conveniently run it from a USB drive for portable access. For those who prioritize privacy and are willing to manage their setup, KeePass is the ultimate choice.
Enhancing Cybersecurity with aided precautionary practices
The digital world is evolving rapidly, so “one size fits all” is no longer a viable solution for navigating this world. Cybersecurity is also a primary responsibility. Don’t just rely on a password manager alone. You need to follow precautionary measures as well as adopt best security practices, choosing your password along with a password manager. A few security tips are given below to avoid any compromise on your passwords:
- Don’t reuse passwords (especially for your email and banking!)
- Don’t use repeated passwords on multiple platforms
- Avoid guessable passwords
- Never use one password for all your applications
- Use two-factor authentication wherever possible
- Change passwords at regular intervals, especially after a breach
- Check your credentials using HaveIBeenPwned.com
- Avoid predictable answers to security questions
- Always prefer a Multifactor Authentication (MFA) to have
Conclusion
Digital journey provides a convenient way to benefit from technological advancements. However, this journey becomes bitter if there is no security or digital life protection. Keeping your passwords in a plain document on your computer might seem convenient and super smart, but it is a severe threat to all your online platforms. It is like leaving a key in your door lock, allowing anyone with bad intentions to easily access your passwords and data.
Prevention is better than a cure. Switching to a password manager or using an encrypted storage method is a simple change that can prevent a significant issue. It’s never too late to enhance your habits.
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